By-Laws of the Grapeview Community Association
Revised January 9, 2015
The name of this organization shall be the Grapeview Community Association.
The object of this Association shall be to promote the material and social welfare of the community; to encourage community spirit; and to cooperate with other civic organizations for mutual benefit.
This Association shall be non-political, non-partisan and non-sectarian.
This Association shall be an equal opportunity Association. Persons will be welcome to join regardless of race, color, creed, sex, or age.
This Association shall be organized as a non-profit corporation.
In general, any person ten (10) years of age or over, living in Grapeview or the immediate adjacent territory, or whose interests are logically vested in this community, may become a member of the Association.
The Association will offer two types of membership: Voting and Non-voting.
Voting Members shall be 18 years of age or older and shall have paid the appropriate dues as set forth in the Standing Rules.
Section 4. Non-voting Members
A. Associate Members. Shall be ten (10) years through 17 years of age.
B. Honorary Members. Shall be elected by the membership
upon recommendation by the Executive Board.
Regular meetings of the Association shall be held on the second Friday of odd numbered months unless otherwise determined by the Executive Board.
The election of officers for the coming year will be held at the regular November meeting.
An annual meeting shall be held in January to hear reports of the last year's work, to install officers, and to consider any other business which shall properly be presented.
Special meetings may be called by the Executive Board; or by petition, in writing, of ten (10) members of the Association. Notice of such a meeting, including the purpose, shall be given two weeks in advance of the meeting.
Notice of any meeting, including the purpose, shall be given two weeks in advance of the meeting.
A quorum shall consist of thirty (30)-voting members of the Association.
The officers of the Association shall be a President, Vice-President, Secretary, Treasurer, and two (2) Trustees.
The President, Vice-President, Secretary, and Treasurer shall serve for a term of one (1) year. The Trustees shall serve a two- (2) year term, with one (1) trustee elected every year. Trustees, if properly nominated and elected may serve more than one term.
Duties of Officers
The President shall preside at all meetings of the Association and Executive Board; appoint Committees, subject to the approval of the Executive Board; and perform all other duties pertaining to the office.
The Vice-President shall, in the absence of the President, preside at meetings of the Association and Executive Board; and if the President is not able to perform his/her duties, the Vice-President shall perform those functions.
The Secretary shall keep an accurate record of all meetings, carry on all correspondence of the Association, be the custodian of the Association files, and perform all other duties pertaining to the office.
The Treasurer shall receive all funds of the Association; pay all bills authorized by the Association or the Executive Board; keep an accurate record of all receipts and disbursements; and issue a bimonthly financial report for all Association accounts.
The Trustees- shall be the legal representatives of the Association and shall sign any legal documents relating to any transactions approved by the membership.
The annual election of officers shall be held at the November meeting. New officers will take office at the January meeting.
By October 15, the President shall appoint a Nominating Committee of three (3), which shall nominate candidates for office at the November meeting. Nominations may be made from the floor, provided that the person nominated has agreed to serve in the office if elected.
Vacancies in office shall be filled by appointment of the Executive Board until the next regular election.
The Executive Board shall consist of the President, Vice-President, Secretary, Treasurer, the two (2) Trustees, the immediate Past President, and the five (5) Chairpersons of the Standing Committees: Fundraising, Membership, Member Events, Community Outreach, and Communications.
The Executive Board shall carry on the routine business of the Association. A vote of the membership is required in order for the Executive Board to sell or purchase property; to encumber the association beyond the limits of its current financial resources; to amend the By-Laws; or to dissolve the corporation.
A quorum shall consist of a majority of the members of the Board.
The Board shall meet at the call of the President, or by petition of any member of the Board. All meetings shall be routinely announced and shall be open to the membership.
The fiscal year shall be January 1 through December 31.
All meetings shall be conducted in accordance with Robert's Rules of Order - using the most recent revised edition.
In the event of the Dissolution of the Grapeview Community Association, any and all monies and assets shall be turned over to a local community non-profit charitable organization to be determined by the membership.
These By-Laws may be amended by a two-thirds vote of the members in attendance and voting at any regular meeting of the Association, provided that a copy of such proposed amendment or change shall have been filed with the Secretary and read to the Association at the previous regular meeting, The membership shall be notified of the meeting at which the contemplated change is to be read and of the meeting at which it will be voted on.
The Standing Rules may be amended by a majority vote of the membership at any meeting of the Association provided that the membership has been notified in writing of the proposed change in the Standing Rules and the date and time of the meeting at which the vote will be taken.