BY-LAWS OF THE GRAPEVIEW
COMMUNITY ASSOCIATION
Revised November 11, 2005
ARTICLE I
Name
The name of this
organization shall be the Grapeview Community Association.
ARTICLE 11
Object
The object of this Association shall be to promote the
material and social welfare of the community; to encourage community spirit; and to
cooperate with other civic organizations for mutual benefit.
ARTICLE III
Policy
Section 1.
This Association shall be non-political, non-partisan, and non-sectarian.
Section 2.
This Association shall be an equal opportunity Association. Persons will be welcome to join regardless of race,
color, creed, sex, or age.
Section 3.
This Association shall be organized as a non-profit corporation.
ARTICLE IV
Membership
Section 1. In
general, any person ten (10) years of age or over, living in Grapeview or the immediate
adjacent territory, or whose interests are logically vested in this community, may
become a member of the Association.
Section 2. The
Association will offer two types of membership: Voting and Non-voting.
Section 3. Voting
Members shall be 18 years of age or older and shall have paid the appropriate dues as set
forth in the Standing Rules.
Section 4. Non-voting Members
A. Associate
Members. Shall be ten (10) years of age
or older and shall have paid the appropriate dues as set forth in the Standing
rules.
B. Honorary
Members. Shall be elected by the membership
upon recommendation by the Executive Board.
ARTICLE V
Meetings
Section 1.
There shall be regular meetings of the Association with dates and time as set forth
in the Standing Rules.
Section 2.
A meeting shall be held in the month of November for the purpose of electing
officers for the new year.
Section 3.
An annual meeting shall be held in January to hear reports of the last year's work,
to install officers, and to consider any other business which shall properly be
presented.
Section 4.
Special meetings may be called by the Executive Board; or by petition, in writing,
of ten (10) members of the Association.
Section 5. Notice of any meeting,
including the purpose, shall be given two weeks in advance of the meeting.
Section 6. A quorum shall consist
of thirty (30)-voting members of the Association.
ARTICLE VI
Officers
Section 1. The
officers of the Association shall be a President, Vice-President, Secretary, Treasurer,
and two (2) Trustees.
Section 2. The
President, Vice-President, Secretary, and Treasurer shall serve for a term of one (1)
year. The Trustees shall serve a two- (2) year
term, with one (1) trustee elected every year. Trustees,
if properly nominated and elected may serve more than one term.
ARTICLE
VII
Duties of Officers
Section 1. The
President shall preside at all meetings of the Association and Executive Board; appoint
Committees, subject to the approval of the Executive Board; and perform all other duties
pertaining to the office.
Section 2. The
Vice-President shall, in the absence of the President, preside at meetings of the
Association and Executive Board; and if the President is not able to perform his/her
duties, the Vice-President shall perform those functions.
Section 3. The
Secretary shall keep an accurate record of all meetings, carry on all correspondence of
the Association, be the custodian of the Association files, and perform all other duties
pertaining to the office.
Section 4. The
Treasurer shall receive all funds of the Association; pay all bills authorized by the
Association or the Executive Board; and keep an accurate record of all receipts and
disbursements.
Section 5. The
Trustees- shall be the legal representatives of the Association and shall sign any legal
documents relating to any transactions approved by the membership.
ARTICLE VIII
Elections
Section 1. The annual
election of officers shall be held at the November meeting.
New officers will take office at the January meeting.
Section 2. By October
15, the President shall appoint a Nominating Committee of three (3), which shall nominate
candidates for office at the November meeting. Nominations
may be make from the floor, provided that the person nominated has agreed to serve in the
office if elected.
Section 3.
Vacancies in office shall be filled by appointment of the Executive Board until the
next regular election.
ARTICLE
IX
Executive Board
Section 1. The
Executive Board shall consist of the President, Vice-President, Secretary, Treasurer, the
two (2) Trustees, the immediate Past President, and the Chairpersons of the Standing
Committees.
Section 2. The
Executive Board shall carry on the routine business of the Association. It may not sell or purchase property; it may not
encumber the Association beyond the limit of its current financial resources; it may not
amend the By-Laws without a vote of the membership; it may not dissolve the corporation
without a vote of the membership.
Section 3. A quorum
shall consist of a majority of the members of the Board.
Section 4. The Board
shall meet at the call of the President, or by petition of any member of the Board. All meetings shall be routinely announced and shall
be open to the membership.
ARTICLE X
Fiscal Year
The fiscal
year shall be January 1 through December 31
ARTICLE XI
Procedures
All
meetings shall be conducted in accordance with Robert's Rules of Order - using the most
recent revised edition.
ARTICLE XII
Dissolution
In the event of
the Dissolution of the Grapeview Community Association, any and all monies and assets
shall be turned over to a local community non-profit charitable organization to be
determined by the membership.
ARTICLE XIII
Amendments
Section 1. These
By-Laws may be amended by a two-thirds vote of the members in attendance and voting at any
regular meeting of the Association, provided that a copy of such proposed amendment or
change shall have been filed with the Secretary and read to the Association at the
previous regular meeting, The membership shall be notified of the meeting at which the
contemplated change is to be read and of the meeting at which it will be voted on.
Section 2.
The Standing Rules may be amended by a majority vote of the membership at any
meeting of the Association provided that the membership has been notified in writing of
the proposed change in the Standing Rules and the date and time of the meeting at which
the vote will be taken.
STANDING
RULES
1. Dues
Schedule:
A. Voting
Members
Single individual, 21 or older - $10.00
Single individual, 18-20 - $5.00
B.
Non-voting Members
Associate Member $2.50
Honorary Member (No dues)
C.
Family Membership (for parents and
children)
Two voting individuals - $15.00
Unemancipated young people 18-20 - $4.00 each
Young people 10-17 - $1.00 each
D. The Dues Year
shall be from January 1 to December 31.
2. The
President, Vice-President, Secretary and Treasurer shall be authorized to sign checks. One signature
is required on each check.
3. The
business address of the Grapeview Community Association is Box 355 , Grapeview , WA
98546 .
4. The
dates and times of the Association meetings shall be determined by the Executive Board.
5. Agenda
items should be called in to the President seven days prior to the scheduled meeting.
6. The
offices of Secretary and Treasurer may be combined by action of the Executive Board. However, the person serving in the combined
capacity shall have only one (1) vote in any deliberations.
7.
The President shall appoint the
Chairpersons of the Standing Committees from among the voting membership of the
Association.
8.
Grapeview Community Association
equipment may be loaned to current members of the organization for a fixed fee, donation
or at no charge. A check out form will be used
to manage and control loaned equipment.
