BY-LAWS OF THE GRAPEVIEW
COMMUNITY ASSOCIATION
Revised January 9, 2009
ARTICLE I
Name
The name of this
organization shall be the Grapeview Community Association.
ARTICLE 11
Object
The object of this Association shall be to promote the
material and social welfare of the community; to encourage community spirit; and to
cooperate with other civic organizations for mutual benefit.
ARTICLE III
Policy
Section 1.
This Association shall be non-political, non-partisan, and non-sectarian.
Section 2.
This Association shall be an equal opportunity Association. Persons will be welcome to join regardless of race,
color, creed, sex, or age.
Section 3.
This Association shall be organized as a non-profit corporation.
ARTICLE IV
Membership
Section 1. In
general, any person ten (10) years of age or over, living in Grapeview or the immediate
adjacent territory, or whose interests are logically vested in this community, may
become a
member of the Association.
Section 2. The
Association will offer two types of membership: Voting and Non-voting.
Section 3. Voting
Members shall be 18 years of age or older and shall have paid the appropriate dues as set
forth in the Standing Rules.
Section 4. Non-voting Members
A.
Associate Members. Shall be ten (10)
years through 17 years of age.
B. Honorary
Members. Shall be elected by the membership upon recommendation
by the Executive Board.
ARTICLE V
Meetings
Section 1.
Regular meetings of the Association shall be held on the second Friday of odd
numbered months unless otherwise determined by the Executive Board.
Section 2.
The election of officers for the coming year will be held at the regular November
meeting.
Section 3.
An annual meeting shall be held in January to hear reports of the last year's work,
to install officers, and to consider any other business which shall properly be
presented.
Section 4.
Special meetings may be called by the Executive Board; or by petition, in writing,
of ten (10) members of the Association. Notice of such a meeting, including the
purpose, shall be given
two weeks in advance of the meeting.
Section 5. Notice of any meeting,
including the purpose, shall be given two weeks in advance of the meeting.
Section 6. A quorum shall consist
of thirty (30)-voting members of the Association.
ARTICLE VI
Officers
Section 1. The
officers of the Association shall be a President, Vice-President, Secretary, Treasurer,
and two (2) Trustees.
Section 2. The
President, Vice-President, Secretary, and Treasurer shall serve for a term of one (1)
year. The Trustees shall serve a two- (2) year
term, with one (1) trustee elected every year.
Trustees, if properly nominated and elected may serve more than one term.
ARTICLE
VII
Duties of Officers
Section 1. The President shall
preside at all meetings of the Association and Executive Board; appoint Committees,
subject to the approval of the Executive Board; and perform all other duties pertaining to
the office.
Section 2. The
Vice-President shall, in the absence of the President, preside at meetings of the
Association and Executive Board; and if the President is not able to perform his/her
duties, the Vice-President shall perform those functions.
Section 3. The
Secretary shall keep an accurate record of all meetings, carry on all correspondence of
the Association, be the custodian of the Association files, and perform all other duties
pertaining to the office.
Section 4. The
Treasurer shall receive all funds of the Association; pay all bills authorized by the
Association or the Executive Board; keep an accurate record of all receipts and
disbursements; and issue a bimonthly financial report for all Association accounts.
Section 5. The
Trustees- shall be the legal representatives of the Association and shall sign any legal
documents relating to any transactions approved by the membership.
ARTICLE VIII
Elections
Section 1. The annual
election of officers shall be held at the November meeting.
New officers will take office at the January meeting.
Section 2. By October
15, the President shall appoint a Nominating Committee of three (3), which shall nominate
candidates for office at the November meeting. Nominations
may be make from the floor, provided that the person nominated has agreed to serve in the
office if elected.
Section 3.
Vacancies in office shall be filled by appointment of the Executive Board until the
next regular election.
ARTICLE
IX
Executive Board
Section 1. The
Executive Board shall consist of the President, Vice-President, Secretary, Treasurer, the
two (2) Trustees, the immediate Past President, and the Chairpersons of the Standing
Committees.
Section 2. The
Executive Board shall carry on the routine business of the Association. A vote of the membership is required in order for
the Executive Board to sell or purchase property; to encumber the association beyond the
limits of its current financial resources; to amend the By-Laws; or to dissolve the
corporation.
Section 3. A quorum
shall consist of a majority of the members of the Board.
Section 4. The Board
shall meet at the call of the President, or by petition of any member of the Board. All meetings shall be routinely announced and shall
be open to the membership.
ARTICLE X
Fiscal Year
The fiscal
year shall be January 1 through December 31
ARTICLE XI
Procedures
All
meetings shall be conducted in accordance with Robert's Rules of Order - using the most
recent revised edition.
ARTICLE XII
Dissolution
In the event of
the Dissolution of the Grapeview Community Association, any and all monies and assets
shall be turned over to a local community non-profit charitable organization to be
determined by the membership.
ARTICLE XIII
Amendments
Section 1. These
By-Laws may be amended by a two-thirds vote of the members in attendance and voting at any
regular meeting of the Association, provided that a copy of such proposed amendment or
change shall have been filed with the Secretary and read to the Association at the
previous regular meeting, The membership shall be notified of the meeting at which the
contemplated change is to be read and of the meeting at which it will be voted on.
Section 2.
The Standing Rules may be amended by a majority vote of the membership at any
meeting of the Association provided that the membership has been notified in writing of
the proposed change in the Standing Rules and the date and time of the meeting at which
the vote will be taken.
